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Catalog
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 Catalogs are created to categorize the items in to groups. After creating a Catalog, you can create items under this catalog by clicking Itm button.
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 The items will be shown in the public / sales sites only after stock allocation.
 
Add Class
The classes are used to group items of the same category. This helps us in classifying the items under each category in the public site and sales sites.
1.
 Click Add New button.
In the Catalog pop up window:
2.
 Enter Class Number (The class number must comprise of 2 digits only).
3.
 Enter Class Name.
4.
 Click Browse button for Small Image. In the file upload window choose the file you want to upload and click Upload button.
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 This image will be shown in the public and sales sites near the Class Name.
5.
 Click Browse button for Large Image. In the file upload window choose the file you want to upload and click Upload button.
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 In the public and sales sites, when you click on the small image this Large image will be shown in the pop up window.
6.
 By default the Display Order will be shown, you can edit this display order as per your preference.
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 Based on the Display Order the items will be listed in the public site and sales sites.
7.
 Check Active.
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 If the Active field is checked this class will be shown in the public site and sales sites. If you uncheck it, this class wil not be shown in the public and sales sites.
8.
 Click Save button.
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 The newly added Class will be shown in the table.
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 After creating a new class you can add the items by clicking Itm button.
   
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Edit Class Information
  1. Click E button
 
In the Class Information pop up window:
  2. Make the changes you want to make.
  3. Click Save button.
     
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Delete Class(es)
1.
Select the Class(es) you want to delete. If you wish to delete all the Classes displayed in that page, Click Check All, to deselect all the Classes click Clear All.
2.
Click Delete button.
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 The selected Class(es) chosen for deletion will be highlighted and displayed in the next page
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 You have the option of deselecting the Class if you do not want to delete.
3.
 Click Delete button to delete the selected Class.
  Or
  Click Cancel to move to the previous screen.
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Catalog Item
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 Before adding an item ensure to create the required catalog.
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 After adding item(s) to the catalog, you must add new stock and remove stock for allocation.
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 Only after stock allocation is done the item will be shown in public / sales sites.
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Add Item
1.
 Click Add New button.
In the Item Information pop up window:
2.
 Enter Item Number
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 The item number must comprise of 14 digits.
3.
 Enter the name of the item in Name field.
4.
 Enter Remarks (Optional)
5.
 Select UOM.
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 If the required Unit of Measurement (UOM) is not availabel, you can configure this in Configuration > System Parameters > UOM
6.
 Click Browse button for Small Image. In the file upload window choose the file you want to upload and click Upload button.
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 This image will be shown in the public and sales sites near the Item Name.
7.
 Click Browse button for Large Image. In the file upload window choose the file you want to upload and click Upload button.
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 In the public and sales sites, when you click on the small image this Large image will be shown in the pop up window.
8.
 Click Browse button for Pdf File. In the file upload window choose the file you want to upload and click Upload button.
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 In the public and sales sites, when you click on this link, the image will open up in portable document format.
9.
 Enter Item Attributes.
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 This information will be shown in the pop up window when the user selects this item in public as well as sales sites.
10.
 Enter Re-order level.
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 When the item reaches the re-order level, you will be indicated about it.
11.
 Enter Price in Dollars and Cents box.
12.
 If this item is a special order item, Check Special Order. (i.e. There will no stock allocation done for this. based on the orders made by the public, these items will be purchased. The quantity for Special Order items can be viewed in Stock Allocation section)
13.
 Enter Organization Code, Revenue Code, Sub-Revenue Code and Appropriation Code.
14.
 Check Active.
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 If the Active field is checked this Item will be shown in the public site and sales sites. If you uncheck it, this class wil not be shown in the public and sales sites.
15.
 Click Save button.
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 The newly added Item will be shown in the table.
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 After adding the Item, you can allocate stock by clicking AS button. After allocating stock quantity for the Item, you can remove stock to be allocated for sales at the park and internet by clicking RS button.
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Add Stock
 
1.
Click AS button
 
In Add Stock information window:
 
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 SKU Number, Description, UOM, Price, Current Stock, Last Update Date will be shown.
 
2.
 Enter New Stock to be added.
 
3.
 Enter Stock Addition Reference.
 
4.
 Click Save button.
     
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Remove Stock
 
1.
Click RS button
 
In Remove Stock information window:
 
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 SKU Number, Description, UOM, Price, Current Stock, Last Update Date will be shown.
 
2.
 Enter Stock to be Reduced by. (The quantity removed here will be available to be allocated for the parks and internet sales.)
 
3.
 Enter Stock Reduction Reference.
 
4.
 Click Save button.
     
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Edit Item Information
  1. Click E button
 
In the pop up window you can edit item information.
 
2.
 Make the changes you want to make to the item.
 
3.
 Click Save button to update this edited information.
     
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Delete Item(s)
1.
Select the item(s) you want to delete. If you wish to delete all the items displayed in that page, Click Check All, to deselect all the items click Clear All.
2.
Click Delete button.
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 The selected item(s) chosen for deletion will be highlighted and displayed in the next page
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 You have the option of deselecting the item(s) if you do not want to delete.
3.
 Click Delete button to delete the selected item(s).
  Or
  Click Cancel to move to the previous screen.
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Search for Item(s) information in Stock Update section
 
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 You can search for an item based on SKU Number or Description or Quantity or a combination of all the filter parameters.
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 Enter the values in the Filter and click Go button.
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 Based on the filter values it will display the details below the filter.
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Search for Item(s) information in Price Update section
 
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 You can search for an item based on SKU Number or Description or Price or a combination of all the filter parameters.
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 Enter the values in the Filter and click Go button.
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 Based on the filter values it will display the details below the filter.
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Update Stock Information
 
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 You can update the stock quantity by adding or subtracting the stock in "Adjust Qty." column.
 
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 Based on this adjustment the stock quantity will be available for stock allocation.
     
 
1.
 To add quantity to the existing Stock Quantity enter the value in the box provided in Adjust Qty. column. To remove quantity such as damaged items or returned items from the existing Stock Quantity enter the value with a negative sign in the box provided in Adjust Qty. column.
 
2.
 Enter Remarks if you want to save any information related to the change in stock.
 
3.
 Click Save button.
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Update Price
 
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 You can update the price of the item(s) and also configure from when this price must be made effective.
 
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 The price updated here will be reflected in the public and sales sites from the effective date onwards.
 
 
 
1.
 Enter New Price.
 
2.
 Enter Effective From Date or click on the calendar icon to choose the effective from date.
 
3.
 Enter Remarks if you want to save any information related to the change in price.
 
4.
 Click Save button.
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Stock Allocation
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 The stock removed in Catalog Item section will be available for stock allocation.
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 From this available quantity you can allocate to the quantity to be sold in public site and sales sites.
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 Only after stock allocation the item will be available for sales in public and sales sites.
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Stock Allocation Filter
1.
 Select the Source of Purchase.
   
2.
 If Park / DNREC Office option is selected.
a) Select Location.
  b) Select Catalog.
  c) Select Catalog Item.
d) Click Submit button.
   
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 In the next page you can allocate the stock for the selected Catalog Item for the selected Location
 
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 For example Select "Brandywine creek" from Location , Select "01" from "Catalog Type",Select "000000000011" from "Catalog Items" and click Submit button. In the next page you can allocate the stock for the Catalog Type "01" ,Catalog Item "000000000011" for the Location "Brandywine Creek".  
   
3.
 If Internet option is selected.
a) Select Catalog.
  b) Select Catalog Item.
c) Click Submit button.
   
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 In the next page you can allocate the stock for the selected Catalog Item.
 
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 For example Select "01" from Catalog Type and Select  "000000000011" from Catalog Items. and Click Submit button .  In the next page you can allocate stock for the Catalog Type "01" and Catalog Item "000000000011"
   
4.
 If All option is selected.
a) Select Catalog.
  b) Select Catalog Item.
c) Click Submit button.
   
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 In the next page you can allocate the stock for the selected Catalog Item.
   
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 You can also view in detail the Current Stock Allocation with the Date of Allocation, Total Quantity, Sold Quantity and Available Quantity.
   
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 For example Select "01" from Catalog type and Select  "000000000011" from Catalog items. and Click Submit button .  In the next page you can allocate stock for the Catalog Type "01" and Catalog Item "000000000011"
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View Quantity of Purchase To Order (Special Order)
     
 
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 You can view the order placed in public and sales sites for Special Order items in QTY OF PURCHASE TO ORDER Column.
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Allocate Stock
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 The stock allocated here will be availble for sales in public / sales site.
 
1.
 Click AS button
2.
 In the pop up window enter the quantity to be allocated for sales in "Total Number of items for sale" box.
3.
 Click Save button
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View Stock Allocation History
   
» Click SH button
» In the next page you can view in detail the Stock Allocation History, with the Date of Allocation, Total Quantity, Sold Quantity and Available Quantity.
   
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Delete Stock Allocation History
1.
Select the record(s) you want to delete. If you wish to delete all the records displayed in that page, Click Check All, to deselect all the records click Clear All.
2.
Click Delete button.
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 The selected record(s) chosen for deletion will be highlighted and displayed in the next page.
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 You have the option of deselecting the record(s) if you do not want to delete.
3.
 Click Delete button to delete the selected record(s).
  Or
  Click Cancel to move to the previous screen.
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